Privacy Policy


Data Protection and Compliance with GDPR regulations 

Hampshire Scouts complies with the Data Protection legislation.  In all matters an individual’s personal information is held in compliance with the regulations.   Hampshire Scouts holds information of its members and website users so that the administration of membership can be undertaken with the purpose of achieving the purpose of the charity which is the development of young people. 

All adult members of Hampshire Scouts are required to undertake the online GDPR training as provided by the Scout Association.  This is maintained on the Compass membership system.  Compass is administered by the Scout Association.  Members are asked to access their own profile regularly so they can keep it correct. 

Hampshire Scouts has agreed a Data Protection Policy. All members who access the personal information of anyone else is required to understand this policy and to comply with it.  

All personal information collected for administration and events on behalf of Hampshire Scouts must have a Data Protection statement.   

Website 

The Hampshire Scouts website uses cookies and tracking for visitor analysis. The tracking software implemented on this website is Google Analytics, a web analytics service offered by Google that tracks and reports website traffic, for analysis by our website development teams.  

Subject Access 

Anyone whose personal information is held by Hampshire Scouts may access it simply by asking for it.  However, in accordance with the regulations persons may submit a Subject Access Request.  This will be processed in accordance with the regulations.  The procedure for making a Subject Access Request is given here. [link to SAR procedure] 

Support for Districts and Groups 

Support in Data Protection is available for Districts and Groups on the Data Protection Support page.

Personal data that is collected on the website  

Cookies 

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. 

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. 

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed. 

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day. 

Comments 

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. 

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment. 

Media 

If you upload images to the website, you should be aware that other visitors may be able to download and extract any embedded data; you should therefore examine your images to your satisfaction before uploading them.   

Contact forms 

When you use a contact or event registration form, your information will be used for the purpose stated with the form.  Cookies may be used to identify your preferences and provide a better service to you. 

Embedded content from other websites 

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. 

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. 

Analytics; Who we may share your data with 

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. 

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. 

What rights you have over your data 

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.  [check that providing this information in a file is feasible and that we have the capability; who would fulfil this?] 

Where we send your data 

Visitor comments may be checked through an automated spam detection service – a WordPress Spam Detection tool. Jetpack by WordPress is a UK-based software to support Hampshire Scouts with minimising – but not eliminating – spam content.  

Unauthorised Access to personal data in the website 

Unauthorised access to the personal data of visitors to the website would constitute a data breach.  The security of the website has been risk assessed and it is believed to be good.  Any data breach discovered will be reported to the Data Protection Officer for investigation, rectification and logging or reporting. 

Website hosting 

This website is hosted by Hampshire Scouts on the Microsoft Azure platform. The data centre for Microsoft Azure is in London, England.   

Data Protection Policy 

All Personal Information held by Hampshire Scouts is in accordance with its Data Protection Policy.


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